Accounts Administrator
Job Purpose: Working in a busy finance department you will be responsible for processing supplier invoices and credit notes, investigating any invoice queries to goods received notes and purchase orders. Sending and processing customer invoices and credit notes, investigating invoice / customer queries. Any adhoc accounts queries
Location: Spaldings Head Office, Lincoln
Department: Finance Accounts
Position reports to: Junior Accountant
Salary: Competitive Salary

Main duties and responsibilities:

• Scanning and processing invoices into the ERP system, ensuring all invoices received are scanned in a timely manner
• Posting invoices, credit notes, credit cards and expense reports, ensuring they’re coded correctly in the system and are approved by department managers
• Liaise with supply chain on invoice issue resolution
• Dealing with external and internal payment queries by phone and email
• Filing all supplier invoices and paperwork to ensure that they are easily accessible
• Preparing monthly supplier statement reconciliations
• Entering new vendors and changes to existing vendors to the ERP system ensuring all details are correct and forms are duly approved
• Assisting Accounts Receivable with the processing and sending of invoices and credit notes to customers.
• Setting up new customers, credit accounts while liaising with the Sales and Customer Services teams.
• Allocating payments with customer remittances.
• Chasing customers with overdue debt
• Liaising with the AR manager to assist with the credit control function.
• Assisting Warehouse Manager with Fleet management
• Communicating with both internal and external stakeholders re vehicles
• Assisting payroll with mileage records and other adhoc requirements
• Other adhoc requests as necessary

Personal Profile

To apply, send your cv to hr@spaldings.co.uk